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Consideration of request by Public Works Director for approval of a contract with Midwest Sealcoat, LLC for the installation of six pickleball courts at Hart Park
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Submitted by:
David Simpson, P.E.
Department
Public Works
A. Issue
Included in the 2025 Capital Improvement Budget is the conversion of two existing tennis courts to six dedicated pickleball courts at Hart Park. A Request for Proposals (RFP) was issued for this work and award of a contract is being recommended at this time.
B. Background/Options
A Request for Proposals was issued on January 31, 2025 with responses due March 3rd for a contract to resurface two tennis courts and install six pickleball courts at Hart Park near the softball field. Six proposals were received and City staff evaluated the proposals received based on proposed cost, experience, timeline, and reference projects. Proposals ranged in cost from $30,200 to $79, 997. The lowest cost proposal was non-responsive and included very little information about what type of experience they have or materials they plan to use on the project. The 2nd lowest cost proposal was Midwest Sealcoat for a total cost of $51,000. Midwest sealcoat provided excellent references and completed the previous tennis court resurfacing project at Hart Park that was a high quality installation and has received great feedback from court users. Based on Midwest Sealcoat’s experience and successful past project with the City I am recommending we award this project to Midwest Sealcoat at this time.
If awarded the project will be completed this summer with the hope that Midwest Sealcoat will be able to fit us into their schedule as soon as possible. Once completed the courts can be used by the public free of charge when the park is open and not in use or reserved for use for a fee if guaranteed availability is desired.
C. Strategic Plan (Area of Focus)
Priority Area Three: Infrastructure
D. Fiscal Impact
The City’s Capital budget document included a budget of $50,000 for this project in 2025. During budget discussions it was intended that the City would fund the entire $50,000, however, a donation contribution was still reflected from the previous year in the budget document so this error will be corrected through contract award and use of additional capital funds. The City also received approximately $3,000 in donations for this project which will reduce the City’s costs to $48,000 for the project if no unexpected issues arise.
E. Recommendation
Authorize entering into a contract with Midwest Sealcoat LLC in the amount of $51,000 for the installation of six pickleball courts at Hart Park.