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Request for approval to prequalify consultant firms for 2023 and 2024 Construction Inspection Services
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Submitted by:
Nicholas Deming
Department:
Engineering Division
A. Issue
Approval of the prequalification of consultant firms responding the Request for Proposal (RFP) issued by Engineering Services for Construction Inspection Services for 2023 & 2024.
B. Background/Discussion
The city utilizes two in-house inspectors and supplements that staff with consultant staff as necessary for proper inspection coverage across both public construction and private construction projects requiring inspection through Engineering.
During the 2021 & 2022 construction seasons, the city utilized GRAEF to provide construction inspection services to supplement city staff. Rates with GRAEF for 2022 were negotiated based on rates utilized in 2021. In discussion with GRAEF for construction inspection services in 2023, they indicated that staffing levels only permitted them to dedicate one inspector to the City for the 2023 construction season. Peak needs for the number of inspection staff are expected to exceed at times throughout the season what can be provided through in-house resources and the inspector GRAEF has available to assist.
Due to a potential shortfall in consultant resources, staff issued a RFP to 27 firms with the intent to utilize these consultants on a price, convenience, and availability basis for public construction and private construction projects for the 2023 & 2024 seasons. Of the 27 firms, 6 qualified firms responded to the RFP.
The decision to utilize a Senior Inspector, Inspector II or Inspector I will be determined by project complexity and staff availability.
C. Strategic Plan
Priority #3: Infrastructure
D. Fiscal Impact
In response to the Request for Proposal, the following firms returned a proposal at the rates shown below.
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2023 Proposed Rates |
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Sr. Inspector |
Inspector II |
Inspector I |
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Lakeside (Public & Private) |
$100/hr |
$87/hr |
$75/hr |
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GRAEF (Public) |
$110/hr |
$90/hr |
$70/hr |
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GRAEF (Private) |
$125/hr |
$105/hr |
$85/hr |
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DAAR (Public & Private) |
$115/hr |
$105/hr |
$95/hr |
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RA Smith (Public & Private) |
$125/hr |
$99/hr |
$90/hr |
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Sigma Group (Public & Private) |
$140/hr |
$85/hr |
$80/hr |
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Bloom Companies (Public & Private) |
$160/hr |
$120/hr |
$90/hr |
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The funding needs for public construction inspection services in 2023 is included within the approved 2023 Capital Improvement Plan budget. The cost for inspection services utilized for private construction inspection is anticipated to reimbursed by the firm or entity requiring inspection.
E. Recommendations
1. Approve the above six firms for prequalification to provide Construction Inspection Services for 2023 and 2024.
2. Authorize staff to contract with each of the pre-qualified firms on a price, convenience, and availability basis for public and private construction for Construction Inspection Services in 2023 at the above rates.