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Consideration of a three-party contract with the Wisconsin Department of Transportation (WisDOT), Kapur and Associates, and the City of Wauwatosa; and a two-party contract with the City of Wauwatosa and Kapur and Associates for design of the Wisconsin Avenue Multi-Use path (CIP #2309) and the Street Light Conversion Project (CIP #2403)
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Submitted by:
Mike Steiner, Assistant City Engineer
Department:
Public Works - Engineering Division
A. Issue
Engineering is requesting approval of a three-party contract with the Wisconsin Department of Transportation (WisDOT), Kapur and Associates, and the City of Wauwatosa; and a two-party contract with the City of Wauwatosa and Kapur and Associates for design of the Wisconsin Avenue Multi-Use path (CIP #2309) and the Street Light Conversion Project (CIP #2403)
B. Background/Options
A multi-use path was planned as part of CIP #2026 repaving of Wisconsin Avenue between 98th and 106th Streets. A Transportation Alternatives Program (TAP) grant was pursued in 2023 to increase bike and pedestrian connectivity by extending the trail to Honey Creek on the east end and Potter Road on the west end. The project will be four times longer than previously planned and will provide connections to key residential, employment, and health care centers.
The City was awarded the grant and entered into a State/Municipal Agreement (SMA) for the Wisconsin Avenue Multi-Use Path Project, from Honey Creek Parkway to Mayfair Road to Potter Road in July of 2023 (R-23-141). The agreement funds up to a maximum of 80% of the total project cost presented in the grant application. The City is responsible for the remainder of costs for the project.
Design proposals were sent out to over 30 firms. The City received 5 proposals. In accordance with the WisDOT’s consultant selection process, City staff independently ranked the proposals based on qualifications and selected 3 firms to interview. City staff and a WisDOT representative interviewed the firms and selected Kapur and Associates as the number one qualified consulting firm to perform the design work.
WisDOT, the City, and Kapur scoped the project and negotiated the fees for design work as presented in the attached Three Party Design Engineering Services Contract. Additional scope and costs, above what was estimated at the time the grant application was submitted in April 2023, were added during the recent scoping process. The additional items address real estate services and structural modifications to sidewalk on the north side of the Wisconsin Avenue bridge over Interstate 41 to accommodate a full width path. The scope and costs for the bridge work is an eligible expense under the TAP grant. The real estate services on this project are entirely the responsibility of the City.
To that end, a second Two Party Contract between Kapur and the City is included in this request. The two party contract provides the City with Kapur’s oversight and management of the real estate sub consultant and the costs for the sub consultant.
A separate task to assist the City with review and completion of project forms required for the Carbon Reduction Program (CRP) grant that will help fund the City’s planned Street Light Conversion Project (CIP#2403) is included in this two party contract. A SMA for the CRP program was approved by Council in November of 2023 (R-23-208). City staff desires Kapur’s assistance on these project forms as they are similar to the ones needed for the Wisconsin Avenue Multi-Use path.
Construction is currently scheduled for 2026 for the multi-use path. The street light conversion project construction is scheduled for summer/fall of 2024.
C. Strategic Plan (Area of Focus)
Priority 2: Public Safety, Goal 2 - Proactively address pedestrian, bicycle and vehicular safety.
Priority 3: Infrastructure, Goal 2 - Ensure the City’s infrastructure supports public health through multi-modal transportation and recreation opportunities.
D. Fiscal Impact
The total cost of Kapur’s design services under both contracts for the multi-use path is $459,894.56. Of that amount, $224,000 is Federal Funds and $235,894.56 is City funds. Funding for design of this project was not fully known at the time the 2024 to 2028 Capital Improvements Program was adopted, thus no outside design costs were included. There are sufficient funds within CIP #2309, Tosa Trails-Wisconsin Ave Connector, to cover the City’s share of the design contract in 2024 and 2025. The total project budget, including updated construction costs, will be re-estimated for the 2025-2029 CIP.
Kapur’s design services for the Street Light Conversion Project is $5,127.91. No Federal funds are included in the Carbon Reduction Program SMA for design. CIP #2403, Street Light Conversion, has sufficient funds in the budget to cover the Kapur’s contract amount.
E. Recommendation
Staff recommends the following:
1. Authorize staff to enter into a three party agreement with the Wisconsin Department of Transportation, Kapur and Associates, and the City of Wauwatosa in the amount of $402,851.39 for design services for the Wisconsin Avenue Multi-Use Path (CIP #2309)
2. Authorize staff to enter into a two party agreement with Kapur and Associates and the City of Wauwatosa in the amount of $62,171.08 for design services for the Wisconsin Avenue Multi-Use Path (CIP #2309) and the Street Light Conversion Project (CIP #2403)