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Consideration of request for a waiver of the competitive bidding process and approval of a contract with Kapur & Associates, Inc. for water main and sanitary sewer design services in conjunction with the reconstruction of STH 181 (Glenview Avenue & Wauwatosa Avenue) from Wisconsin Avenue to Center Street in the amount of $205,040.00
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Submitted by:
Boris Veleusic, PE
City Engineer
Department
DPW, Engineering
A. Issue
The City’s Capital Improvements Program (CIP) includes the reconstruction of STH 181 (Glenview Avenue & Wauwatosa Avenue) from Wisconsin Avenue to Center Street (CIP project #1121). The design is currently underway for the roadway, bridge maintenance, and storm sewers located along this route. A design contract is needed at this time in order to complete the design of water mains and sanitary sewers in conjunction with the project.
B. Background/Options
This route is a Connecting Highway in the Wisconsin Department of Transportation’s (WisDOT) Roadway System. STH 181 is a Connecting Highway and WisDOT will be covering the majority of the cost of the roadway reconstruction, bridge maintenance work and storm sewer improvements. The City will be responsible for a portion of the construction costs at the intersections based on safety and operational improvements. The development of a State Municipal Agreement (SMA) between the City and WisDOT is in progress. However, WisDOT does not cover any costs related to the improvements to City water or sanitary infrastructure, so the City is responsible for 100% of these costs, including design.
In order to select the design consultant for the reconstruction of the roadway, bridge maintenance and storm sewer improvements, the City and WisDOT proceeded through a Quality Based Selection process that resulted in two (2) proposals. The proposals received were reviewed and both firms were interviewed. Ultimately, Michael Baker International was selected as the preferred consultant to lead the overall design of this project. Kapur & Associates, Inc. was included in the proposal as the subconsultant for survey and public relations services. These scopes of work are currently underway.
Per WisDOT’s current funding schedule, construction is scheduled for 2030. To develop 60% plans and stay on schedule, the City needs to begin design of the water mains and sanitary sewers as soon as possible. Since Michael Baker International and their subconsultants were selected through a request for proposal process and are already working on this project, the City made a request for a design proposal to perform water main and sanitary sewer improvements. Kapur & Associates, Inc. submitted a competitive proposal and is best fitted for this design work given their experience and current work on the project, including survey of these facilities.
City staff worked with Kapur & Associates, Inc. to scope the water main and sanitary sewer limits and design requirements so that they could prepare a cost for the City’s consideration. The proposed design fee for the water main and sanitary sewer design is $205,040.00. This is a fair price for the outlined scope of services. Staff is recommending that we waive the request for proposal process and award a design contract to Kapur & Associates, Inc. for a cost of $205,040.00.
C. Strategic Plan (Area of Focus)
Priority Area Three: Infrastructure
D. Fiscal Impact
The 2026 Capital Budget includes the design costs for both water main and sanitary sewer for this project and the proposed design fees are within the budgeted amounts.
E. Recommendation
Approval to waive the competitive bidding process and approve a contract with Kapur & Associates, Inc. for water main and sanitary sewer design services in conjunction with the reconstruction of STH 181 (Glenview Avenue & Wauwatosa Avenue) from Wisconsin Avenue to Center Street in the amount of $205,040.00.