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Recommendation of approval of a contract to design and construct a bicycle pump track at Firefly Grove Park
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Submitted by:
David Simpson, P.E.
Department
Public Works
A. Issue
Included in the master plan for Firefly Grove Park (new park being constructed at the corner of 116th & Gilbert) is the construction of a bicycle pump track. American Rescue Plan Act (ARPA) funds were allocated by the Common Council for this project so a Request for Proposals (RFP) was issued and proposals received. We are asking for approval to enter into a contract for installation of a bicycle pump track at this time.
B. Background/Options
Included in the master plan for Firefly Grove Park (new park being constructed at the corner of 116th & Gilbert) is the construction of a bicycle pump track. American Rescue Plan Act (ARPA) funds were allocated by the Common Council for construction of this project.
A request for proposals was issued on September 23, 2024 and three proposals were received on November 4th, 2024. The RFP included a request for a smaller track and a larger track not knowing where the proposal costs would come in and what level of ARPA funds would ultimately be available. Proposals were reviewed by a team of five City staff members and Alderperson Brannin (Aldermanic Representative to the Park Board). The project budget was established by utilizing the Common Council’s ARPA allocation of $229,898.00 at the July 30th, 2024 Common Council Meeting as well as ARPA contingency funds that were allocated for the construction of Firefly Grove Park that have not been utilized for a total project budget of $430,000. Proposals from the three vendors for the larger scope project ranged from $425,000 to $546,965. Many factors were considered including track size, cost, installer experience, time to completion, and component selection. After considering all these factors we are recommending the City enter into a contract with Spohn Ranch in the amount of $425,000.
C. Strategic Plan (Area of Focus)
Priority Area Five: Quality of Life
D. Fiscal Impact
The budget for this project consists of ARPA funds allocated by the Common Council for the construction of the bicycle pump track and the Firefly Grove Park. Contingency funds for the bicycle pump track project will be merged with the Firefly Grove Park’s contingency funds in order to have funds available for unforeseen circumstances.
E. Recommendation
Authorize entering into a contract with Spohn Ranch, Inc. in the amount of $425,000 for the design and installation of a bicycle pump track at Firefly Grove Park.