title
Consideration of adoption of a Purchasing Policy
body
Submitted by:
John Ruggini
Department:
Finance Department
A. Issue
The Milwaukee Metro Fire Rescue Corporation requires a policy is necessary to provide uniform direction for the expenditure of funds for the purchase of goods and services necessary to meet the company’s mission.
B. Background/Options
The Milwaukee Metro Fire Rescue Commission voted to adopt the City of Wauwatosa purchasing policy as the basis for its own policy. The attached policy has been adapted to reflect the governance and operation of the Metro Fire Rescue Corporation. At a high level, the policy:
• Sets thresholds for requiring quotes and formal solicitations. In general, purchases can be made up to $10,000 without quotes; between $10,000 and $25,000 with written quotes and requiring a posted solicitation (Request For Proposals, Request for Bids, etc.) for purchases above $25,000
• Professional Consulting Services and Public Construction maintain a $50,000 threshold.
• A designed “Business Manager” can approve purchases up to $10,000 after which the Fire Chief or Commission President must approve. Greater than $25,000 requires Treasurer approval.
• Electronic approval and document routing will be utilized.
• Pre-qualified skilled trades vendors may be utilized up to $25,000
• Incentives and special considerations are provided for utilizing minority businesses
• MMFR legal counsel as provided by the City of West Allis City Attorney’s office will provide contract review.
C. Fiscal Impact
There is no fiscal impact for adopting this policy
D. Recommendation
I recommend the MMFR Commission adopt the policy as attached pending discussion and feedback.