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Consideration of request by Facilities Manager for approval of final invoice payment to Statz Restoration for bathroom remodel construction, exceeding the original contract amount by $17,580
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Submitted by:
Charles Pomerenke, Facilities Manager
Department:
Public Works
A. Issue
During the renovation of the lower level restrooms in City Hall, the contractor, Statz Restorations, over spent on their scope of work in the amount of $17,580 without prior approval from the City.
B. Background/Options
Statz Restorations, a pre-qualified vendor, was issued a Purchase Order (PO) in the amount of $24,900 to complete certain tasks in the renovation of the lower level restrooms in City Hall. During the construction process, some unforeseen conditions were discovered that affected their scope of work and the contractor under estimated the labor hours required to complete the work. This resulted in the contractor incurring costs in excess of the approved PO, and the work was nearly complete when the contractor brought this to staff’s attention. Because the extra work brought the total costs over $25,000, Common Council approval is needed in order to pay the overage. Statz Restorations has submitted an invoice for the amount over the original PO amount and I believe that the invoice accurately reflects their incurred costs.
C. Strategic Plan (Area of Focus)
Well-maintained City infrastructure.
D. Fiscal Impact
None. This work was completed within the total project budget, even with this overage.
E. Recommendation
Staff recommends approving the payment to Statz Restorations for the work completed and invoiced for a total cost of $42,480.