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Request by the Fire Department to approve an emergency ladder truck repair and a Level 3 fund transfer
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Department:
Fire Department
A. Issue
The fire department is requesting approval of an emergency ladder truck repair and a level 3 fund transfer. Due to the urgency of the repair, it was completed using emergency purchasing rules without obtaining three quotes.
B. Background/Options
In February, our 2014 Pierce ladder truck suffered a major engine failure which required the replacement of the engine itself. These repairs were beyond the scope of our mechanic, so the vehicle was towed to Interstate Power Systems, a local heavy truck repair facility. After discussion with Director Ruggini and finance staff, we approved the repairs utilizing emergency purchasing rules. These rules require approval by the common council as soon as possible. The final repair cost was $46,820.70. The repair was initially funded from the fire department equipment repair account.
C. Strategic Plan (Area of Focus)
Infrastructure
D. Fiscal Impact
These costs will be absorbed utilizing currently budgeted operating funds. We are requesting a fund transfer from the Reserve for Contingencies fund to cover this expense.
E. Recommendation
Recommend approval of the emergency work and a level 3 fund transfer from the General Fund Reserve for Contingencies to 10220000-6206 in the amount of $46,820.70. This would leave $315,626 remaining in the reserve.