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Consideration of awarding the contracts for the purchase of stone, sand and gravel for the 2024 construction and repair Season (January 2-December 31, 2024)
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Submitted by:
Laurel Anne Schleimer
Department:
Purchasing
October 24, 2022
Board of Public Works
CITY OF WAUWATOSA
Wauwatosa, Wisconsin
Dear Members:
As is customary each year at this time, the purchasing department has advertised for bids on the purchase of stone, sand and gravel for our annual 2024 requirements ending December 31, 2024.
It is estimated that the City will use the following quantities of material during the 2024 construction season:
2,000 tons No. 1, 2, 3, crushed stone and screening
600 tons 3/8" limestone chips
1,000 tons Crushed stone traffic bond
100 tons Mason sand
800 tons Type "B" road gravel
300 tons Torpedo sand for summer concrete work, or winter ice control
Four (4) bids were received in response to our official advertisement. Attached with this memo is a tabulation of prices for your consideration. Prices for the 2024 season saw decreases of between 8% and 20% depending on material. You may recall that vendors had increased their prices for 2023 between 2% and 60% for the various materials. These decreases have pricing at just about the same level as in 2022.
Johnson Sand and Gravel was the low bidder for items 4, 5, and 6 and also offered a cash discount of ten (10) percent over quoted prices if payment of invoice was made in 20 days. Three of the vendors agreed to accept the City's pcard for payment without additional processing fees.
None of the vendors have requested a fuel surcharge above their quoted prices
It is the purchasing department's recommendation to award this contract to all responding bidders on an as needed, price and availability basis.
Sincerely,
Laurel Schleimer
Purchasing Manager
Attachment
cc: John Ruggini
David Simpson
Jason Blasiola
Karen Zettel
Kristen Kilsdonk
Shnee McNeil-Hat...
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