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Consideration of request by City Clerk and IT Director to authorize City staff to enter into a three-year contract with Granicus at Carahsoft to continue the legislative management program and boards program Legistar and the associated Boards and Commissions program for a total amount not to exceed $69,641.50
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Submitted by:
Steve Braatz, City Clerk
Jalal Ali, IT Director
Department:
City Clerk's Office
Information Technologies
A. Issue
Authorize City staff to enter into a three-year contract with Granicus at Carahsoft to continue the legislative management program and boards program Legistar and the associated Boards and Commissions program for a total amount not to exceed $69,641.50
B. Background/Options
In 2022, the City upgraded their legislative management program from IQM2 Minutetraq and the associated Boards, Committees, and Commissions program to Granicus Legistar and the associated Boards, Committees, and Commissions program. The contract was for three years, which expires on December 31, 2024.
The Clerk's Office and the IT Department wish to continue with the product for an additional three years (2025 thru 2027). A three-year contract will provide for a 6% discount on the total package.
Products include Legistar (which is the legislative management program for agendas, minutes, meeting videos, and legislative file maintenance), Boards and Commissions (which is used to maintain the boards, committees, and commissions membership), and Send Agenda (which allows residents to sign up to receive alerts on agendas).
C. Fiscal Impact
Total annual subscriptions are:
Year One (2025)
Legistar: $12,623.32 (includes Send Agenda)
Boards and Commissions: $9,038.78
Subtotal of Year One: $21,662.10
Year Two (2026)
Legistar: $13,506.96 (includes Send Agenda)
Boards and Commissions: $9,671.50
Subtotal of Year Two: $23,178.46
Year Three (2027)
Legistar: $14,452.44 (includes Send Agenda)
Boards and Commissions: $10,348.50
Subtotal of Year Thr...
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