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Request from the Director of Public Works for a Level III fund transfer for the Fire Station Roof Replacement & Solar Array Project in advance of receipt of grant funds
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Submitted by:
David Simpson
Department:
Public Works
A. Issue
The adopted 2026 Capital Improvement Budget includes replacement of roofing at Fire Stations 51 & 53 as well as installation of solar arrays at all Fire Stations, the Fire Training Center, and the Hart Park Administration building. A fund transfer is necessary in order to account for delayed receipt of a Federal Reimbursement through the Clean Energy Investment Tax Credit program.
B. Background/Options
The adopted 2026 Capital Improvement Budget includes replacement of roofing at Fire Stations 51 & 53 as well as installation of solar arrays at all Fire Stations, the City's Fire Training Center, and the Hart Park Administration building (Project #6639). The project includes grant revenue of approximately $175,000 in Federal Credits which is 30% of the solar array costs, however, the revenue will not be realized by the City until 2027 due to the process by which the funds are administered by the Federal Government. Because this revenue will not be available to the City in 2026 a fund transfer is necessary at this time to temporarily fund the budget shortfall.
The current temporary budget shortfall is approximately $105,000, however, I am requesting a Level III fund transfer of an amount not to exceed $175,000 which will allow for up to $70,000 in contingency funds should unforeseen issues arise during construction of the project. These funds will be replenished when the grant funds are provided to the City in 2027.
C. Strategic Plan (Area of Focus)
Infrastructure and Quality of Life
D. Fiscal Impact
A temporary use of cash on hand of up to $175,000 to fund the project until Federal funds are received in 2027.
E. Recommendation
Authorize a Level III Fund Transfer in an amount not to exceed $175,000 for th...
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