Title/Recommendation
title
Consideration of Fire Department retroactive waiver of the bidding process as required by the purchasing policy relative to the purchase of emergency vehicle lighting
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Memo Body
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A. Issue
Retroactive approval of a waiver to the competitive bidding process for emergency vehicle lighting.
B. Background/Options
The fire department is requesting a retroactive approval of a waiver to the competitive bid process for the installation of emergency lighting. In May of this year, we approved a vendor to complete installation of emergency lighting and radios on a 2023 Chevy Tahoe, F-156. The cost of the completed work was $12,667.69 which would require competitive bids. We mistakenly believed this vendor had been approved as a preferred vendor with the city. This was 100% oversight on behalf of the fire department. Since this work has already been completed and the vehicle placed in service, we are requesting a retroactive waiver to the bid process.
C. Strategic Plan (Area of Focus)
Well maintained infrastructure
D. Fiscal Impact
These funds were approved as part of the 2023 budget process so there is no additional fiscal impact.
E. Recommendation
Recommend approval of a retroactive waiver to the competitive bid process for vehicle lighting to Git-Lit Emergency Lighting and Elecectronics in the amount of $12,667.69.