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Consideration of request by Public Works Director for approval of a three-year contract with two optional one year extensions with ?v?nement for the management of room rentals at the Muellner Building at Hart Park
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Submitted by:
David Simpson, P.E.
Department
Public Works
A. Issue
With the remodel of the Muellner Building at Hart Park nearing completion, City staff is recommending utilization of a professional event management company to manage rental spaces within the Muellner Building.
B. Background/Options
Due to the incredibly successful partnership between the City, the Wauwatosa Curling Club, and the Tourism Commission, the remodel of much of the Muellner Building is nearing completion. With the remodel of the building the City now has the opportunity to increase revenue by hosting significant events in the improved spaces production through increased utilization of the rentable spaces within the building. In order to maximize the potential revenue it is recommended that a professional event management company be utilized to market, reserve, and host events in the building.
A Request for Proposals was issued on December 4, 2024 with responses due January 13th for a three-year contract to manage events at the Muellner Building outside of Senior Center and Curling Club use days and hours. One proposal was received from ?v?nement, which is attached for reference. City staff evaluated the proposal and met with ?v?nement to discuss their proposal and review their references. While we only received one proposal we are very impressed with the qualifications, experience, knowledge, and energy of the ?v?nement team. Their proposal includes the following revenue splits; room rental fees 70% City/30% ?v?nement, bar revenue 20% City/80% ?v?nement (?v?nement would apply for a liquor license if a contract is approved) and catering revenue 50% City/50% ?v?nement. Rental rates will be set based on market demands. ?v?nement's proposal identifies sever...
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