title
Consideration of awarding the contracts for minor and or emergency Overhead Door Repair/Replacement services under $25,000.00 (January 1, 2025 through December 30, 2027)
body
Submitted by:
Laurel Schleimer
Department:
Finance
A. Issue
Our current list of prequalified vendors utilized by various City Departments to perform minor and or emergency Overhead Door Repair/Replacement services under $25,000.00 will expire on December 31, 2024
B. Background/Options
The Purchasing Department has requested updated prequalification statements from submitting contractors to be retained for a three (3) year period beginning January 1, 2025 through December 30, 2027.
A copy of the proposed fee schedule from the responding contractors is attached for your review. It should be noted that previous vendors who had prequalified in the past were not able to submit a prequalification package as they have either closed their business or were short staffed on commercial technicians and found it difficult to keep up with demands.
C. Strategic Plan (Area of Focus)
NA
D. Fiscal Impact
NA
E. Recommendation
It is the recommendation of the purchasing department to retain these contractors for a period of three (3) years to be utilized by the City on an as needed and availability basis, as well as the ability to accept future prequalification packages from other vendors who have provided the required documentation during the period ending December 30, 2027.
recommendation
Recommendation: Common Council